Administrative Operations Coordinator

Summary

Performs a variety of complex administrative duties for Operations and specifically provides administrative support to clinical services division.

Essential Duties & Responsibilities

• Assists the Director of Clinical Services, Manager of Clinical Services, and Regional Supervisors with all administrative tasks associated with departmental goals and needs including:

• Scheduling phone screens and interviews for potential candidates

• Facilitating the self-scheduling process for the clinical coordinators every 60-90 days

• Ensuring that travelers and independent contractors are added to all appropriate SHSC platforms and systems

• Works closely with fellow Admin team to coordinate the clinical services fleet vehicle process, traveler accommodations, and coordinator/AOC travel arrangements.

• Oversees and coordinates all travel arrangements for Clinical Services Leadership

• Coordinates all vendor needs for monthly Clinical Services staff meetings

• Coordinates all off-site Clinical Services meetings including statewide rounding

• Coordinates all Clinical Services meetings with internal and external parties

• Develops and maintains the SHSC Medical Director schedule in conjunction with Clinical Services Leadership and the SHSC Medical Director team.

• Coordinates with external partners to arrange in services for clinical staff and SHSC

• Assists Clinical Services leadership with all needs related to meetings/programs and/or projects.

• Assists with preparation and restoration of conference rooms, facilities and/or equipment needs for scheduled activities/meetings.

• Prepares and maintains minutes and distributes accordingly.

• Ensures office is maintained well and is appealing to staff and visitors.

• Prepares and distributes correspondence in various formats to appropriate individuals/groups.

• Performs general administrative duties, including, but not limited to, data entry, copying, scanning, answering phones, mailing, filing, audit assistance, drafting newsletters or bulletins, and special project needs.

• Rounds once monthly to all SHSC satellite offices to deliver supplies, donor charts, as well as to inventory all supplies including expiration dates.

• Provides periodic back-up to Front Desk Concierge (admin team member) when needed.

• Other duties as assigned.