Medical Data Specialist

The Medical Data Specialist (MDS) is responsible for contributing to the death record review (DRR) process, which includes collecting, reviewing, updating, and analyzing data related to the donation process for assigned LifeCenter Northwest (LCNW) hospitals as they relate to regulatory compliance and LCNW organizational goals. This position is responsible for adhering to all established standard operating procedures, federal, state and association regulations.

ESSENTIAL JOB FUNCTIONS

Referral Data

• Utilizing hospital partner electronic medical record (EMR) systems, collects, reviews, and updates donation referral data ensuring accuracy of outcome for data reporting for assigned death record reviews (DRR).

• Assists with referral timeliness review process.

• Imports referrals into LCNW's electronic medical record (EMR) system

• May assist with donation data input to UNOS.

Death Record Review and Mortality Audits

• Coordinates directly with hospital staff to receive death lists and establish EMR remote access as needed.

• Conducts DRR and applicable audit procedures for LCNW hospitals ensuring consistency, accuracy, and timeliness in reporting.

• Partners with Senior Medical Data Specialist and organ donation services (ODS) leadership to assess missed organ donation potential found on DRR.

Data Trend Analysis

• Analyzes and provides insight regarding opportunities for quality improvement projects related to donation trends in hospitals as requested.

Process Improvement

• Assigns variance follow up tasks to staff within LCNW's EMR

• Assigns documentation error tasks to staff within LCNW's EMR

• Assists with Quality Improvement projects.

• Assists with auditing referral variance process for completeness, accuracy, and effectiveness.

• Identifies and implements, with assistance from HD Manager and ODS, documentation process improvement strategies related to referral timeliness, donation potential classification, and final organ disposition.

Training

• Assists with training on timeliness and DRR process for LCNW staff.

Supervision

• This position has no formal supervisory responsibilities.

Other Responsibilities

• Participates in, and may lead, employee committees and events.

• Complies with applicable laws, regulations, and LifeCenter policies and procedures.

KNOWLEDGE, SKILLS, ABILITIES

• Knowledge of medical terminology, regulatory standards, and experience in navigating electronic medical records is required

• Strong skills in MS Excel are required for this position.

• Strong teamwork skills.

• Must be able to work independently on project assignments, escalating items and asking questions when appropriate.

• Requires a proactive team player who must uphold values of the organization; these include integrity, respect, honoring diversity, personal accountability, creative initiative, teamwork, and excellence.

• Be able to analyze and assess situations, create solutions to problems and motivate others to continually improve the processes necessary to meet organizational deliverables.

• Requires effective communication skills, both written and verbal, including, but not limited to, general correspondence as well as the presentation of information.

• Requires an individual who is highly organized, analytical and able to present information to others, including senior management, in a clear and concise format.

• May require the ability to operate specialized equipment, such as audio-visual equipment.

BEHAVIORAL REQUIREMENTS

The employee in this position must uphold the core values of LifeCenter; these include:

• Integrity: We are trustworthy, reliable, respectful, and accountable.

• Collaboration: We work in partnership with others, seeking to understand and be understood, and finding common ground and shared goals to build upon together.

• Courage: We take personal responsibility and face challenges head-on.

• Service: Through professionalism and dedication, we honor our commitment to serve others and our obligation to be good stewards of the gift of life.

EDUCATION, EXPERIENCE & JOB REQUIREMENTS

• A Bachelor's degree from a four-year college or university

• Relevant work experience can be considered and substituted for academic requirements.

• At least 1 year of experience relevant to project/program support.

• Proof of COVID-19 vaccination or applicable medical or religious exemption will be required as a condition of employment upon offer.