Administrative Coordinator

Summary

In alignment with Gift of Life Michigan’s core purpose and core values, the Administrative Coordinator acts as an assistant to the director(s) and manager(s) of an assigned department and performs tasks to support the overall department along with special projects and other assignments.

Duties & Responsibilities

The following job duties and responsibilities are stated in broad terms and not intended to be inclusive.  Those in bold are essential duties of the position:

• Provide administrative support to ensure efficient operation of the assigned department(s).

• Provide administrative support such as managing calendars and meeting arrangements, expense reports and other financial related tasks, and travel arrangements for the department director.  Similar support provided for department manager(s) as instructed by the director.

• Coordinate and facilitate department meetings and record meeting minutes.

• Serve as department support for software programs, audio visual equipment, office systems and other shared resources.

• Perform data entry and maintain accurate department databases or other systems of information.

• Process and distribute departmental mail and maintain electronic and/or physical filing system.

• Coordinate supply orders for department.

• Provide support and coverage for administrative support staff, including the Office Assistant and Packaging Assistant, as needed.

• Assist with assembly of department training materials.

• Assist in training of administrative support personnel, when requested.

• Perform other duties as assigned.